Revolutionizing Cost Efficiency: BMH Technologies Game-Changing Cloud Optimization with Cloud 9

Founded in 2008, BMH Technology has been at the forefront of delivering cutting-edge software solutions to industries across India. Built on a foundation of innovation, dedication, and a strong collaborative team, they excel in developing tailored products and services that meet the unique needs of our clients. Their strategic approach combines expertise in automation and software development to deliver reliable, high-performance technology solutions — all while managing cost optimization and maintaining efficiency in their operations.

Company

Size: 11-50 employees
Location: Pune

Industry

Retail

Practice Areas

  • Microsoft Azure
  • Managed Services

Challenge

BMH had been utilizing a pay-as-you-go Azure environment for several years. However, as their operations expanded, they realized the necessity for a more streamlined and cost-effective infrastructure to support their growth. To address this need, they approached Cloud 9 Infosystems for expert assistance on cost optimization. Cloud9 provided tailored client service support and managed IT services, helping the client optimize their existing cloud environment. This included significant cost optimization on Azure by enhancing their billing management, fine-tuning their MongoDB and SQL databases for improved traffic management, and implementing effective server management strategies.

Key highlights include:
  • 15% reduction in VM costs through right-sizing
  • 9% savings in storage costs by migrating to tiered Blob Storage.
  • A total annual cost savings of upto 25%, achieved through comprehensive Azure optimizations.
  • Cloud 9’s dedicated managed services and robust security patch management transformed BMH’s environment into a fortress of reliability and security.
This partnership improved our client’s operational efficiency and focused on scaling their business, all while alleviating the complexities associated with infrastructure management.
​Despite already leveraging a pay-as-you-go (PayG) Azure environment, BMH faced several operational hurdles that impacted their efficiency and productivity:
  • ​Complexity of Azure Management: The existing multi-subscription PayG model had become increasingly complex to manage. Transitioning from several subscriptions to a two-tenant setup was challenging, especially with the need for continuous monitoring of orphaned resources. The internal team struggled with maintaining an organized Azure structure, leading to inefficient use of resources and time-consuming management processes that detracted from core business operations.  
  • Data Security Concerns: With sensitive data stored in the cloud, securing it against unauthorized access was paramount. The integration of RFID and biometric “TRACK ME” technology for resource tracking presented additional challenges in ensuring data integrity and confidentiality. BMH Technology sought expert guidance to establish a robust security framework that would align with Azure’s best practices for data protection. 
  • ​Resource Optimization: The client’s pay-as-you-go setup initially provided flexibility, but without strategic oversight, resource usage soon became difficult to monitor and optimize. Issues like unoptimized VM sizing and lack of insight into resource allocation led to unnecessary costs. Effective cost management was crucial as the company scaled, requiring better visibility and control over their infrastructure to prevent wasted expenses.  
  • ​Potential Downtime: With daily operations relying heavily on their Azure environment, BMH Technology sought to minimize any risks of downtime during the configuration and optimization process. Potential disruptions could have cost the client $4,000 per hour in lost productivity during critical operations.​ 

Solution

​​To effectively address the challenges faced by BMH Technology, Cloud9 Infosystem implemented a series of targeted, strategic solutions designed to enhance operational efficiency, ensure data security, and optimize costs:
  • ​Streamlined Azure Management
​We facilitated a smoother and more efficient Azure environment by consolidating multiple PayG subscriptions into two dedicated tenants. This streamlined setup, combined with automated resource transfer scripts and detailed migration planning, enabled BMH to reduce administrative complexities and improve resource visibility. Our team also implemented RFID and biometric “TRACK ME” technology to monitor and manage orphan resources, ensuring that unused resources were promptly identified and addressed.

Enhanced Security Measures

Given the importance of protecting sensitive data, we implemented robust security protocols, including encryption for data both at rest and in transit, as well as stringent access controls tailored to the client’s needs. We also carried out regular vulnerability assessments to ensure the Azure environment remained secure.
  • Resource Optimization and Cost Management
​To improve cost efficiency, we conducted a comprehensive analysis of resource allocation and performance. This included right-sizing 60% virtual machines to match workload demands, thereby preventing resource wastage and lowering operational expenses. By pinpointing underutilized resources and suggesting optimizations, we enabled BMH to reduce costs while significantly maximizing cloud resource effectiveness. Our proactive approach ensured the client’s infrastructure was both scalable and cost-effective. VM cost optimizations led to 25% savings. Total resource optimization saved ~$6000 annually.
  • Minimized Downtime and Business Continuity
​We meticulously planned and executed optimizations to minimize service disruptions, recognizing the importance of uninterrupted operations. This included configuring Azure Backup for data restoration to ensure that BMH infrastructure remains resilient and operational, even in the face of unexpected disruptions. Our team also implemented and setup Alerts and monitoring for proactive issue detection.
​Focused Database and Optimization
​Cloud9 implemented best practices for optimizing MongoDB and SQL database management. By enhancing data access speeds and operational efficiency, Cloud 9 significantly improved the client’s database performance. Cloud 9 used various optimization techniques
  • ​Query Optimization: Rewriting queries for faster execution.
  • ​Index Management: Creating and managing indexes to speed up data retrieval.
  • ​Data Normalization: Reducing redundancy and improving data integrity.
  • Partitioning: Dividing large databases into smaller, more manageable pieces.
  • ​Resource Allocation: Ensuring optimal use of CPU and memory resources​ .

Results

​​Quantifiable Business Outcomes
By leveraging the tailored solutions provided by Cloud9 Infosystem, BMH Technology successfully transitioned to a Cloud Solution Provider (CSP) model and realized the following quantifiable benefits:
  • ​Significant Cost Savings: Our strategic optimizations led to a 25% to 27% reduction in overall Azure expenditure.
  • ​Improved Support: The dedicated support team ensured timely issue resolution, significantly enhancing operational efficiency.
  • ​Simplified Management: We worked as a CSP to streamline Azure resource management, reducing administrative overhead and saving valuable time.
  • ​Increased Flexibility: We provided greater flexibility in billing, usage, and resource allocation, aligning with the company’s growth needs.
  • ​Enhanced Security: We implement robust security measures to ensure the protection of sensitive data and infrastructure.​

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